Modules

Extend Stay-Board as needed

The core features are always included, plus free analytics. Seven more modules cover the typical special processes of a property – each module can be activated per hotel, so you only pay for and see what you really need.

Always included

The basics in every plan

Booking calendar

Day, week and month view, responsive, with a colour status per room.

Reservations & guests

Bookings, check-in/out, guest records with company and billing data.

Rooms & multi-hotel

Manage rooms and rates, several properties per account, roles & permissions.

Analytics

Occupancy rate, ADR and RevPAR for the last 12 months – free, included.

Module · CleanRoom

🧹 Housekeeping & cleaning

€3/ month per hotel

Bring the front desk and cleaning onto the same page. Stay-Board controls the entire cleaning workflow of a room – from “dirty after check-out” to a completed final cleaning.

  • Cleaning status per room (clean / dirty), automatic after check-out
  • Request cleaning tasks: interim cleaning of occupied rooms or areas (hallway, kitchen, lobby …)
  • Defect and supply reports with maintainable supply templates
  • Cleaning board with colour legend and real-time notifications
  • Dedicated “Cleaning manager” role with reduced, data-minimising access
Cleaning board
R. 101
cleaned
R. 102
Final cleaning
R. 103
Interim cleaning
Lobby
Area
Module · Invoicing

🧾 Invoices & PDF export

€6/ month per hotel

A fully-featured invoice builder right inside the app. Create clean invoices from a booking or freely – with a reusable template per hotel.

  • Reusable template per hotel (logo, sender, texts, payment terms)
  • Sequential invoice numbers with your own number range
  • VAT per line item – net or gross, mixed tax rates possible
  • PDF generation, preview, print and download
  • CSV export for bookkeeping/tax advisors – DATEV-compatible encoding (Windows-1252, semicolon-separated)
  • Status management: draft, issued, paid, cancelled – incl. history
Invoice 2026-000042
Invoice2026-000042
Stay · 3 nights (7%)€270.00
Minibar (19%)€15.00
Total (gross)€285.00
Module · Staff & Teams

🧑‍💼 Staff, shifts & time

€8/ month per hotel

Plan your team and keep an eye on times, holidays and tasks – with self-service for employees and reports for management.

  • Employee management with detailed profiles and departments
  • Drag & drop shift planning
  • Time tracking, holiday and sick-leave requests as self-service
  • Task management and room assignment to employees
  • PDF reports for planning and payroll
Shift plan · W26
Anna
Early
Ben
Late
Carla
Holiday
Dilan
Housekeeping
Module · Channel Connections

🔗 Sync external booking channels

€5/ month per hotel

Connect Stay-Board with Booking.com, Airbnb and other platforms via iCal feeds – in both directions. New bookings land in the calendar automatically – every hour or at the push of a button. Step-by-step guide →

  • iCal import from Booking.com, Airbnb and any other OTA that offers an iCal export
  • Own iCal export per room: direct bookings are reported back to Booking.com/Airbnb automatically – protects against double bookings in both directions
  • Automatic sync 3× daily – no manual maintenance needed
  • Cancellation detection: bookings removed from the channel are immediately deleted
  • Overlap protection: already occupied periods are automatically skipped
  • Sync status and log per channel connection at a glance
Channel connections
BDC · R. 30
✓ 3 imported
Airbnb · R. 31
✓ 1 imported
BDC · R. 32
↩ 1 cancelled
Airbnb · R. 33
– nothing new
Module · Pre-arrival Email

✉️ Automated guest emails

€5/ month per hotel

Welcome your guests before they even arrive – fully automatically. Stay-Board sends a personalised email at a time of your choice before check-in, straight from your own template.

  • Automatic send X days before arrival (1, 2, 3, 5 or 7 days)
  • Personalised placeholders: name, arrival date, room, total price and more
  • Check-in link as a button in the email, when the guest-registration module is active
  • Custom template with formatting toolbar (bold, italic, colour) or HTML import
  • Hotel logo is automatically embedded in the email
  • Manual send per booking at the push of a button – any time
  • Send log with status and error details per booking
Pre-arrival email · Template
Subject
We look forward to welcoming you, {{guest_name}}!
Dear {{guest_name}},
we are delighted to welcome you on {{checkin_date}}.
Your room: {{room_name}}
{{guest_name}} {{checkin_date}} {{total_price}}
Module · Guest Registration

🪪 Digital guest registration

€2/ month per hotel

Capture the legally required guest-registration data directly in the app – for the main guest and travel companions, including signature, either at the front desk or via online check-in ahead of arrival.

  • Captures name, date of birth, nationality, address, and ID type/number per person
  • Digital signature right on the device, no paper form
  • Online check-in via link: guests fill in their own details before arrival
  • Check-in link sent automatically in the pre-arrival email, or shared manually per booking
  • PDF export per registration record
  • Custom template with hotel logo and sender details
  • Configurable retention period (minimum 365 days)
Guest Registration · R. 12
Name
{{guest_name}}
ID type & number
National ID · {{id_number}}
Signature ✍️ signed
Module · Files & Documents

📎 Documents on the booking

€8/ month per hotel

Keep all documents where they belong – directly on the respective booking, stored securely and accessible to authorised staff.

  • File uploads to every booking
  • IDs, PDFs, invoices and images in one place
  • Stored securely with access only for authorised roles
  • A quick overview instead of paper chaos and email searches
Booking · Files
📄 ID_Mueller.pdf
🧾 Invoice_2026-000042.pdf
🖼️ registration_scan.jpg
Module · Website builder

🌐 Your own property website

10 €/ month per hotel

Create a professional website for your property directly in Stay-Board – no coding required. Your rooms, prices and booking enquiries stay automatically up to date because they are fed from your app data.

  • Multiple customisable pages: home, rooms, pricing, contact and imprint
  • Rooms and prices from the app are adopted automatically
  • Integrated booking enquiry form – enquiries land directly in the app
  • Use your own domain or a subdomain
  • Responsive – looks just as good on a smartphone as on a desktop
  • No hosting effort – Stay-Board handles everything
My Property – Website
Welcome to Hotel Sonnblick
🛏️
Double room
€89
🛏️
Suite
€149
✉️ Send booking enquiry →
Module · Booking requests

📬 Manage direct guest enquiries

5 €/ month per hotel

Receive booking enquiries directly in Stay-Board – via your website or an embeddable link – and convert them into real bookings with a single click. No more back-and-forth emails.

  • Embeddable enquiry form for your own website or the website builder
  • Guest enters their desired dates, room preference and contact details
  • Enquiries appear instantly in the app – with push notification
  • Accept → the enquiry is converted directly into a booking with all data
  • Decline with an automatic rejection email to the guest
  • Overview of all open, accepted and declined enquiries
Booking requests
Rm. 12
📬 New · M. Weber
Rm. 14
✓ Accepted
Rm. 11
✗ Declined
Rm. 15
📬 New · S. Klein

Modules to fit your property

Activate only what you need – expandable at any time. Which plan fits? Compare them at your leisure.