Modules

Extend Stay-Board as needed

The core features are always included, plus free analytics. Seven more modules cover the typical special processes of a property – each module can be activated per hotel, so you only pay for and see what you really need.

Always included

The basics in every plan

📅

Booking calendar

Day, week and month view, responsive, with a colour status per room.

🛏️

Reservations & guests

Bookings, check-in/out, guest records with company and billing data.

🏨

Rooms & multi-hotel

Manage rooms and rates, several properties per account, roles & permissions.

📊

Analytics

Occupancy rate, ADR and RevPAR for the last 12 months – free, included.

Module · CleanRoom

🧹 Housekeeping & cleaning

€3/ month per hotel

Bring the front desk and cleaning onto the same page. Stay-Board controls the entire cleaning workflow of a room – from “dirty after check-out” to a completed final cleaning.

  • Cleaning status per room (clean / dirty), automatic after check-out
  • Request cleaning tasks: interim cleaning of occupied rooms or areas (hallway, kitchen, lobby …)
  • Defect and supply reports with maintainable supply templates
  • Cleaning board with colour legend and real-time notifications
  • Dedicated “Cleaning manager” role with reduced, data-minimising access
Cleaning board
R. 101
cleaned
R. 102
Final cleaning
R. 103
Interim cleaning
Lobby
Area
Module · Invoicing

🧾 Invoices & PDF export

€6/ month per hotel

A fully-featured invoice builder right inside the app. Create clean invoices from a booking or freely – with a reusable template per hotel.

  • Reusable template per hotel (logo, sender, texts, payment terms)
  • Sequential invoice numbers with your own number range
  • VAT per line item – net or gross, mixed tax rates possible
  • PDF generation, preview, print and download
  • CSV export for bookkeeping/tax advisors – DATEV-compatible encoding (Windows-1252, semicolon-separated)
  • Status management: draft, issued, paid, cancelled – incl. history
Invoice 2026-000042
Invoice2026-000042
Stay · 3 nights (7%)€270.00
Minibar (19%)€15.00
Total (gross)€285.00
Module · Staff & Teams

🧑‍💼 Staff, shifts & time

€8/ month per hotel

Plan your team and keep an eye on times, holidays and tasks – with self-service for employees and reports for management.

  • Employee management with detailed profiles and departments
  • Drag & drop shift planning
  • Time tracking, holiday and sick-leave requests as self-service
  • Task management and room assignment to employees
  • PDF reports for planning and payroll
Shift plan · W26
Anna
Early
Ben
Late
Carla
Holiday
Dilan
Housekeeping
Module · Channel Connections

🔗 Sync external booking channels

€5/ month per hotel

Connect Stay-Board with Booking.com, Airbnb and other platforms via iCal feeds – in both directions. New bookings land in the calendar automatically – three times a day or at the push of a button. Step-by-step guide →

  • iCal import from Booking.com, Airbnb and any other OTA that offers an iCal export
  • Own iCal export per room: direct bookings are reported back to Booking.com/Airbnb automatically – protects against double bookings in both directions
  • Automatic sync 3× daily – no manual maintenance needed
  • Cancellation detection: bookings removed from the channel are immediately deleted
  • Overlap protection: already occupied periods are automatically skipped
  • Sync status and log per channel connection at a glance
Channel connections
BDC · R. 30
✓ 3 imported
Airbnb · R. 31
✓ 1 imported
BDC · R. 32
↩ 1 cancelled
Airbnb · R. 33
– nothing new
Module · Pre-arrival Email

✉️ Automated guest emails

€5/ month per hotel

Welcome your guests before they even arrive – fully automatically. Stay-Board sends a personalised email at a time of your choice before check-in, straight from your own template.

  • Automatic send X days before arrival (1, 2, 3, 5 or 7 days)
  • Personalised placeholders: name, arrival date, room, total price and more
  • Custom template with formatting toolbar (bold, italic, colour) or HTML import
  • Hotel logo is automatically embedded in the email
  • Manual send per booking at the push of a button – any time
  • Send log with status and error details per booking
Pre-arrival email · Template
Subject
We look forward to welcoming you, {{guest_name}}!
Dear {{guest_name}},
we are delighted to welcome you on {{checkin_date}}.
Your room: {{room_name}}
{{guest_name}} {{checkin_date}} {{total_price}}
Module · Guest Registration

🪪 Digital guest registration

€2/ month per hotel

Capture the legally required guest-registration data directly in the app – for the main guest and travel companions, including signature.

  • Captures name, date of birth, nationality, address, and ID type/number per person
  • Digital signature right on the device, no paper form
  • PDF export per registration record
  • Custom template with hotel logo and sender details
  • Configurable retention period (minimum 365 days)
Guest Registration · R. 12
Name
{{guest_name}}
ID type & number
National ID · {{id_number}}
Signature ✍️ signed
Module · Files & Documents

📎 Documents on the booking

€8/ month per hotel

Keep all documents where they belong – directly on the respective booking, stored securely and accessible to authorised staff.

  • File uploads to every booking
  • IDs, PDFs, invoices and images in one place
  • Stored securely with access only for authorised roles
  • A quick overview instead of paper chaos and email searches
Booking · Files
📄 ID_Mueller.pdf
🧾 Invoice_2026-000042.pdf
🖼️ registration_scan.jpg

Modules to fit your property

Activate only what you need – expandable at any time. Which plan fits? Compare them at your leisure.